New Fire School Building
Lump-sum building project for BAPCO Energies — driven by tight budget-vs-actual control, disciplined procurement tracking and clean IPC billing.
01Project background
A new fire-school training facility delivered on a lump-sum contract. On lump-sum work the schedule matters, but the real risk lives in cost: every variation, every late material delivery and every productivity slip eats directly into margin. The controls focus was therefore a tight, weekly budget-vs-actual loop backed by a disciplined procurement tracker.
02Problem / challenge
Multiple disciplines (civil, MEP, finishes) drew on a shared budget with overlapping procurement lead times. Without a single source of truth, cost creep and material delays would only surface at month-end — far too late. Leadership needed an at-a-glance view of where the project stood against budget and which POs threatened the programme.
03My role
- Set up the cost-control workbook and budget-vs-actual dashboard
- Built and maintained the procurement tracker (PO → GRN → delivery)
- Produced WPR/DPR reporting and IPC billing certifications
- Coordinated with QS and site teams on variations and valuations
04Tools used
05Deliverables
- Budget vs actual dashboard by discipline & cost line
- Procurement tracker with delivery & pending-material status
- Weekly & daily progress reports for client submittal
- IPC billing packs and value-of-work-done summaries
06Sample dashboard
Budget vs Actual — by discipline
Committed and spent against budget lines
07Result / impact
A single live cost picture meant procurement risks and discipline overruns were caught early. IPC billing was clean and well-supported, which kept cash-flow predictable on the lump-sum contract.